Avalehe pilt
Applications and document

An application must be completed in capital letters either in Estonian, Russian or English and there must be no corrections. An application for long-term residence permit must be completed in Estonian.
An application can be completed on screen. To open an on screen application use Adobe Acrobat Reader.

If an application is submitted by post the form must be printed out, signed and the photo must be glued to the application.

The application can be completed in handwriting. The applicant must use a black ballpoint pen to guarantee the preservation of the submitted data. All boxes of the application form, which are meant to be completed by an applicant, must be filled in.

The signature box shall be filled by an applicant 15 years of age or older.
An applicant must write his/ her signature with dark ballpoint pen within the box foreseen for the signature. The signature must be written in a steady continuing line without ruptures or additional dots and lines.  

The signature must not cross the borders of the signature box. A signature that does not meet the requirements cannot be entered into the document.

If the application for a minor aged 15 to 18 is submitted by the parent or a legal representative, the child shall write an example signature into the signature box in the header of the application but the application shall be signed by the parent or a legal representative in the footer

An applicant aged of 7 to 14 or an alien with restricted active legal capacity may write sample signature, but it is not obligatory. The signature box of the application of a minor, under 7 years of age or a person without active legal capacity shall be left empty.

Personal data
Applicant must submit correct personal data. When applying for a residence permit for a child, the child's personal data shall be submitted. Place of birth shall be submitted by state to the nearest (e.g. Estonia).

Contact information
The applicant's contact data, incl. contact address (in Estonia and abroad, if needed), and the domicile in Estonia shall be provided on the application form.

Legal representative
This paragraph must be filled out when legal representative is submitting an application for a minor less than 18 years of age or an alien with restricted active legal capacity.

NB! Submitted data must be confirmed with a signature in the bottom of the application. 

Colour photo of 40x50 mm

Requirements to a photo
It must be possible to identify a person on the basis of a photo univocally.

  • A person must be depicted at a photo:
    • en face,
    • having neutral expression and closed mouth,
    • without headgear,
    • with eyes open and look has to be directed towards camera lens.
  • It has to be a colour photo, by size of 40 x 50 mm.
  • Area between chin and top of head must form 70-80% of the vertical height of the photo.
  • Glasses are allowed, if eyes are not covered by spectacle frames and there are no “gleams of light” from reflection of glasses.
  • Photo has to be taken within 6 months before submitting an application. 
  • Hair may not cover face nor cause shades on face. 
  • Photo may not have fingerprints, scratches or any other defects on it. 
  • Colour gamma of the photo must have natural spectre (may not be overexposed nor underexposed).
  • Background of the photo must be flat, mono-colour, of bright colour (commendatory colours are light blue, beige, light brown, light grey or white) and in contrast with colour of face and hair.  
  • Red-eye effect on the photo is not allowed are also its removal by means of the software is forbidden.

More detailed requirements set to the photo can be found in Government of the Republic of Estonia regulation.

Proportions of the taken photos can be compared by means of a template that can be found here. By printing of the template, we ask not to change the scale.

Photo taken in a photo booth is digital and it can be used in all Service Offices, by applications sent by post or by e-mail within 7 days. Photo can be taken in photo booth of the Service Office free of charge.

By applying for a document for a child being below the age of three years it is easier to take a photo by a photographer than in photo booth. If necessary, ask for additional information or assistance from customer service official.

You have always an option to ask for advice regarding the filling of the forms either by e-mail address info@politsei.ee or information phone 612 3000.