Avalehe pilt
Important information for registering short-term employment
11/16/2018

By post

Please send documents required for application and copies of the original documents to the address:

APPLICATION
Police and Border Guard Administration
Pärnu mnt 139
15060 Tallinn

You can read more in detail about documents to be annexed to an application form here.

Conformity of a copy to an original document confirm by your name, signature and date on every page of the copy containing data.

 

By e-mail

You can apply for registration of short term employment by e-mail, if You are holding a valid ID card, residence card, digi-ID or mobile ID.

Sign all documents required for application digitally in one container. Digital colour photo (minimum size is 480х600 pixels) must be in .jpg format.

Send the signed container to an address ppa@politsei.ee. The subject of an e-mail, please write: „Registration of short term employment“.

Instructions for saving and digital signing of the questionnaire.

 

Additional requirements for top specialists

Additional requirements for registration of short-term employment as top specialist

  • short-term employment can be registered, if the company, where an alien shall be employed, has been registered in Estonia at least 12 months and provided that at least one of the following requirements has been complied with:
    • the company is required to have the capital in the amount of at least 65,000 euros, which is invested in business activity in Estonia. The company has at least 65,000 euros of equity capital, which has been used for purchasing in Estonia and classing as fixed assets immovable property, machines or devices or used for making an investment into a company registered in another commercial register of Estonia, which has real economic activities in Estonia or into an investment fund created or established according to the Investment Funds Act.
    • the sales revenue of the company shall be at least 200,000 euros per year;
    • the social tax paid in Estonia monthly for the persons employed by the company shall be at least equal with the social tax paid in Estonia monthly on the remuneration equalling fivefold  Estonian annual average  gross wages.
  • short-term employment can be registered, if the company, where an alien shall be employed, has been registered in Estonia less than 12 months and it shall start its activities by support of the state or private investment, having received an investment or loan from the state or from a private fund holder with the activity licence issued by the Financial Inspectorate, or a support from a national promotional measures.
    • In such case an employer shall submit upon registration of short-term employment a document evidencing that the company has received an investment or loan from the state or from a private fund holder with the activity licence issued by the Financial Inspectorate, or a support from a national promotional measures.

 

 

Evaluation and specifications of start-ups

Start-up company – a company starting its activities aiming at developing and launching a business model that is with such a great global growth potential, innovative and reproducible that it shall make a substantial contribution to Estonia’s business environment.

For employment at a start-up, the start-up must have been previously evaluated by the expert committee, unless a specification applies.

Start-ups are evaluated by the expert committee at the Ministry of the Interior. Before submitting the application to the Police and Border Guard Board, an application for the evaluation of the start-up must be provided to the expert committee. The expert committee gives their opinion whether it is a start-up within 10 working days following the receipt of all the required information and evidence from the applicant. Conditions and procedures for the evaluation of compliance with the definition of start-ups, the list of data and evidence to be submitted and requirements for the submission are established by a regulation of the Minister of the Interior.

Here you can submit an application for the evaluation of a start-up to the expert committee

Specifications in case the evaluation of the expert committee is not required:

  • start-up company is pointed out in the directive of the Minister of the Interior as a start-up company that meets the conditions of the Aliens Act;
  • the expert committee has already given an assessment to the start-up over the last five years. However, if needed, the Police and Border Guard Board may demand in the course of the procedure that the start-up request a new evaluation from the expert committee.

 

Seasonal work

The permanent or principal residence of a seasonal worker must be in a third country and the person must stay or arrive in Estonia on the basis of a visa or visa-free.

Before registering short-term employment, an employer is obliged to conclude a fixed-term employment contract with an alien or make a binding job offer.

Seasonal work is season-dependent activity, which is listed in the Government of the Republic Regulation:

  • crop and animal production, hunting and related service activities
  • fishing and aquaculture
  • forestry and logging
  • accommodation service activities
  • food and beverage service activities
  • food production
  • manufacture of soft drinks


Accommodation of an alien during the period of stay in Estonia must be guaranteed in a dwelling or accommodation establishment that complies with the requirements established by the legislation. If the accommodation of a seasonal worker is arranged by or through his or her employer, the cost of accommodation shall not be excessively high or disproportionate compared to the alien’s one month remuneration and the cost of accommodation shall not be deducted from the remuneration of the alien.

Section 2862 of the Aliens Act lists cases in which the employer is obliged to pay compensation to a seasonal worker who is or was employed short-term in Estonia.

 

 

State fee

The state fee can be paid:

  • by bank transfer;
  • in Service Offices the state fee can be paid in cash, by bankcard or by bank transfer through online bank, using the client computer at the Service Office. All most common debit and credit cards are accepted. American Express payment cards are not accepted.
  • at a representation - for detailed information, whether the payment can be made either in cash or by bank card, you can get in your particular representation.

 

Work permit and registration of short-term employment
In Estonia
In foreign representation Payment of the state fee
Registration of short-term employment
48 € Cannot be applied
By bank transfer:
Beneficiary: Rahandusministeerium

Beneficiary’s accounts:

SWEDBANK EE932200221023778606
SEB PANK EE891010220034796011
DANSKE BANK EE403300333416110002
NORDEA BANK EE701700017001577198

Reference number: 2900082443

To details of payment it is necessary to write name of the procedure, name of the person and ID-code (if it exists) on behalf of whom you are paying the state fee
(for example: passport - Meeri Meri, 40302010000)


Payment by bank transfer from a bank located in a foreign country

When the state fee is paid from a bank located in a foreign state, then the receipt of the transferred sum on the recipient’s account may take 2 weeks. While effecting payment of the state fee from a bank located in a foreign country, it is necessary to know, in addition to the abovementioned, also BIC-code or SWIFT-code of the bank located in Estonia.

  • The BIC i.e. SWIFT code of the SEB is EEUHEE2X.
  • The BIC i.e. SWIFT code of the Swedbank is HABAEE2X.
  • The BIC i.e. SWIFT code of the Danske Bank in Estonia is FOREEE2X
  • The BIC i.e. SWIFT code of the Nordea Bank is NDEAEE2X

 

Address:

  • SEB Pank AS: Tornimäe 2 Tallinn 15010 Estonia
  • Swedbank: Liivalaia 8 Tallinn 15040 Estonia
  • Danske Bank A/S Eesti filiaal: Narva mnt 11 Tallinn 15015 Estonia
  • Nordea Bank AB Eesti filiaal: Liivalaia 45 Tallinn 10145 Estonia

 

 

In a foreign country

Document annexed to an application that is issued in a foreign country has to be translated into Estonian, English or Russian and notarised certification of the translation is required.

The document needs to be certified with an apostille certificate (marginal note) or legalised, excl. in cases, if it has been issued by a country:

  • with which Estonia has signed a contract of legal assistance: Lithuania, Latvia, Poland, Ukraine, Russia.
  • who are subjects to the Convention on the issue of multilingual extracts from civil status records, signed at Vienna in 1976: Austria, Belgium, Bosnia, Bulgaria, Cape Verde, Spain, the Netherlands, Croatia, Italy, Lithuania, Luxembourg, Macedonia, Moldavia, Montenegro, Poland, Portugal, France, Germany, Romania, Serbia, Slovenia, Switzerland and Turkey;
  • who are subjects to the Brussels 1987 Convention and who are temporary applying the Brussels Convention: Belgium, Ireland, Italy, Latvia, France, Denmark.


Additional information can be found at home page of the Ministry of Foreign Affairs.

On 1st of July 2012 entered into force an agreement on cancellation of the legalization requirement of population register documents of Estonia and Finland, which significantly simplifies for people to manage their public businesses in both countries. Pursuant to the agreement the statements of population register, which are made in English language, shall be mutually recognized without any additional certificate (apostille) or translation.

The agreement specifies the list of documents which will be mutually released from apostille. On the part of Estonia such documents are statements of the population register in English language (certificates for birth, death, marriage, change of name, divorce, certificate on ability to get married and statement with selective data). On the part of Finland such documents are the statement of the population register (with selective data), certificate by church and certificate on ability to get married.

From now on, for a citizen of Estonia and for a citizen of Finland who is residing in Estonia the best way is to apply in a local municipality for an English language statement of Estonian population register with all the requested data. The statement of the population register is free of charge. For evidencing a certain event, it is possible, when required, to ask from a county government the English language certificate of such event, which shall be issued against state fee payment pursuant to the State Fees Act (for certificate of birth, death, marriage and divorce the state fee is 3,19 Euros, for certificate on ability to get married 1,59 Euros and for a statement of decision on change of name 3,19 Euros).

This named agreement is not applicable to vital statistics documents which have been issued before 1.07.2010 and to the statements issued in Estonian and Finnish languages.

The full text of the agreement is provided in the State Gazette „Riigi Teataja".

 

Salary requirement

  • An employer is obliged to pay an alien whose short-term employment in Estonia has been registered, remuneration in the amount equal to at least the annual average gross monthly salary last published by Statistics Estonia.
  • An employer is obliged to pay a top specialist remuneration in the amount equal to at least the annual average gross monthly salary in Estonia, last published by Statistics Estonia, multiplied by a coefficient of 2.
  • The amount of remuneration to be paid to an alien shall, until the end of his or her short-term employment, correspond to the latest data published by Statistics Estonia at the moment of application for registration of short-term employment.
  • An alien must be paid remuneration in proportion to the actual time worked. Supreme Court has ruled on 28.05.2012 in judgement 3-3-1-20-12 that the obligation of an employer to pay remuneration to an alien stipulated by the Aliens Act should be understood as meaning that this obligation lies with the employer in case the alien works for the employer, i.e. the required remuneration must be paid for the time actually worked.


The Police and Border Guard Board has the right to check, inter alia, if proper remuneration is paid and request proof and explanations concerning the remuneration.

Requirement for the amount of remuneration does not apply if short-time employment is registered on the following grounds:

  • persons engaged in creative activities who work in a performing arts institution for the purposes of the Performing Arts Institutions Act;
  • for employment as a teacher in Estonia in an educational institution which complies with the requirements established by legislation;
  • for research work if an alien has appropriate professional training or experience or for employment as a lecturer in an educational institution in Estonia which complies with the requirements established by legislation;
  • in the capacity of a sportsman, coach, referee or sports official in order to engage in professional activities, by summons of a respective sports federation;
  • for the purposes of vocational training or study at higher education level for employment by way of an internship through the mediation of a foreign educational institution or a student organisation or by placement under guidance of a foreign educational institution if it is part of the training programme;
  • employment within the framework of a youth project or programme if the youth project or programme is recognised by the Ministry of Education and Research;
  • for employment as service personnel of a foreign mission in the Republic of Estonia with the approval of the Ministry of Foreign Affairs;
  • an alien who is a minister of religion, nun or monk, who is invited to Estonia by a religious association and this invitation has been approved by of the Ministry of the Interior;
  • an alien whose right to take employment in Estonia without a specific permit arises from a treaty;
  • an alien is a posted worker for the purposes of the Working Conditions of Workers Posted in Estonia Act;
  • employment as a seasonal worker;
  • employment at a start-up.

 

Time of acceptance of application for proceeding Rate of salary criterion
Ordinary
(starting from 17.01.17)
Top specialist
17.06.2011-16.06.2012 982 -
17.06.2012- 16.06.2013 1040 -
17.06.2013- 16.06.2014 1100 1774
17.06.2014- 16.06.2015 1177 1898
17.06.2015-15.03.2016 1246 2010
16.03.2016- 16.01.2017 1321 2130
17.01.2017 -01.03.2017 1065
2130
02.03.2017-28.02.2018 1146 2292
01.03.2018-01.03.2019 1221 2442

 

 

Notification obligation

An employer has the obligation to notify the Police and Border Guard Board immediately in writing of the commencement of employment by an alien for the employer, of a failure to conclude a contract forming a basis for work relations with the alien who has registered short-term employment, of a failure of an alien to commence employment, of the premature termination of the contract forming the basis for work relations and of the actual termination of employment of an alien, unless the circumstances mentioned are reflected in the register of employment.

As for a seasonal worker, the employer shall notify the Police and Border Guard Board if the alien’s accommodation or conditions for the accommodation change in case the employer ensures the accommodation of the alien.

Employer of an alien with a residence permit of an employee transferred within an undertaking of another EU member state shall inform the Police and Border Guard Board of the changes in working conditions.

 

 


Colour photo of 40x50 mm


Requirements to a photo
It must be possible to identify a person on the basis of a photo univocally.

  • A person must be depicted at a photo:
    • en face,
    • having neutral expression and closed mouth,
    • without headgear,
    • with eyes open and look has to be directed towards camera lens.
  • It has to be a colour photo, by size of 40 x 50 mm.
  • Area between chin and top of head must form 70-80% of the vertical height of the photo.
  • Glasses are allowed, if eyes are not covered by spectacle frames and there are no “gleams of light” from reflection of glasses.
  • Photo has to be taken within 6 months before submitting an application. 
  • Hair may not cover face nor cause shades on face. 
  • Photo may not have fingerprints, scratches or any other defects on it. 
  • Colour gamma of the photo must have natural spectre (may not be overexposed nor underexposed).
  • Background of the photo must be flat, mono-colour, of bright colour (commendatory colours are light blue, beige, light brown, light grey or white) and in contrast with colour of face and hair.  
  • Red-eye effect on the photo is not allowed are also its removal by means of the software is forbidden.


More detailed requirements set to the photo can be found here.

Proportions of the taken photos can be compared by means of a template that can be found here. By printing of the template, we ask not to change the scale.

The document photo can be taken free of charge in all service points.

Photo taken in a photo booth is digital and it can be used in all Service Offices, by applications sent by post or by e-mail within 30 days. If you submit the application by post or by email and you took he photo at the photo booth in the Service Office, then please insert this information to your application.

By applying for a document for a child being below the age of three years it is easier to take a photo by a photographer than in photo booth. If necessary, ask for additional information or assistance from customer service official.